Online boardroom meetings are becoming increasingly popular as a way for companies with remote participants to run meetings. This technology offers many advantages over traditional face to face meetings, such as reduced travel costs, greater accessibility, and improved governance. These meetings are mostly focused on finding out how a company can best tackle its most pressing issues, while fulfilling the board’s fiduciary obligations on behalf of shareholders.
The success of a virtual board meeting relies heavily on the preparation and planning. Start by choosing a time that is suitable for everyone. Consider their work schedules and meal times. Also, ensure that your videoconferencing platform allows both audio and video and that you can record your sessions. Send your remote colleagues an agenda with a clear outline along with any materials that they may require to review prior to the meeting.
During the online board meeting, you should try to keep the discussion on track and productive. If you feel that the discussion is getting off topic, ask participants to take a break or turn off their voices. Also, keep the meeting short, to the point and focused. Long discussions can take away your energy and decrease participation.
If you’re looking to improve collaboration during virtual meetings, select a video-conferencing platform with powerful collaboration tools. This will let teams collaborate simultaneously on the same document, and will enhance the overall experience of the meeting.
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