http://www.aboutboardroom.com/what-is-meeting-management-software/
The minutes of board meetings are an essential aspect of governance. They are not just used as an archive of discussions and decisions, they also serve as a legal document in the case of litigation. This is why it’s so important to ensure they’re done correctly A poorly written minutes could create gaps that could open your company to legal liability. The good thing is that a concise and concise body section can be easy to produce with the right tools and procedures.
In general, your minutes should not express opinions or interpretations about what transpired. Include all important decisions and actions, as along with any agreed-upon follow-up tasks. Additionally, make sure to capture all attendance details and an attendance list for non-voting attendees (such as consultants or guests) in your board’s minutes, including whether they’re present in person, via the phone, or on the internet.
Make sure you include a description of the date, time and the location of the meeting. It’s also helpful to indicate the type of meeting, whether it’s a regular or an annual, or special board meeting. You should also include any information about the date or time of the meeting, the manner in which it was called, and whether there was a consensus. You shouldn’t record the number of people who voted for or against a motion, but you should document how the motion was voted upon and the outcome of the vote. In some instances the board might have to discuss sensitive or personal subjects in closed session. These conversations will be recorded.