Online Board Meetings Benefits
A virtual board meeting can save your nonprofit organization time, money, and energy. It also allows your members to participate regardless of their work schedule, quarantine or travel restrictions. It is important to be aware that virtual meetings can create challenges if not managed carefully. Following a few simple guidelines can result in a productive online session that includes high involvement from the board and thorough documentation.
Start with a clear, concise agenda. Include your board members in establishing the agenda. Send them a copy of it prior to the meeting to allow them time to prepare. This will help keep your board on track and ensure that all review post about how to choose the best redaction software topics are discussed during the meeting.
Make sure you use video conferencing tools in your meetings to ensure that all participants can see one another. It’s harder to engage when board members aren’t able understand body language or hear each other clearly. Video conferencing is a great way to eliminate distractions such as children, pets and household movements.
Include all the decisions that were taken at the meeting as well as the notes of each participant. This will make your minutes easier to refer back to in the future and ensure that all decisions are documented in detail. If you don’t record your decisions in a timely manner it could lead to confusion and conflicting information later on. Make sure you have someone who is able to record all discussions and decisions in writing.