Virtual board and remote work meetings appear to be here for the long haul, as the pandemic demands businesses to change their working methods. The flexibility of a virtual meeting allows attendees to participate without having to think about travel restrictions or quarantine periods in addition to reducing costs from flights and hotels.
Online meetings are simple to set up and have become more common among mission-driven organizations who want to ensure that their communications remain open despite the COVID-19 crisis. But, it’s essential to be aware of the dangers that are associated with online meetings so you can avoid them and ensure that your online board meetings are as efficient as is possible.
The most important consideration is the software platform you choose to host your hybrid or virtual board meetings. Choose one with the Waiting Room feature that guards your meeting from non-authorized participants and only admits participants who have been invited by the meeting host or co-host. Give training to your board members so they are aware of the technology.
Encourage your board members to utilize a headset or speakerphone for the duration of the meeting. They should also tidy their office space so that it looks camera-ready and free from personal photographs and other distractions. Make sure they sit on a chair rather than on their bed or couch. This will allow them to appear more professional and presentable during the meeting. Encourage them to speak out at the beginning of the session to ensure that everyone hears and the meeting starts on positive footing.